Administrator / Centre Manager

Job Description: Administrator / Centre Manager

Location: Oaks Community Church – The Shop, Elm Farm Road
Hours: 12 hours per week (some flexibility; Thursday mornings required)
Salary: £13.00 per hour (paid monthly)
Reports to: Church Leader

Role Overview

Oaks Community Church is seeking a gifted, experienced, and skilled Administrator / Centre Manager to support the life and ministry of our church. This part-time position will be central to the effective day-to-day running of our church operations and the management of our community-facing retail space, ‘The Shop’.

The role combines practical administration with leadership and community engagement. Working closely with the church leader and trustees, the post-holder will supervise and facilitate the church’s operations and be a key point of contact within the church and the wider community.

This is a unique opportunity to contribute meaningfully to the spiritual and community mission of a growing local church.

Faith Commitment

As a Christian place of worship and ministry, Oaks Community Church holds its faith and values at the heart of everything it does. The successful applicant will be expected to:

• Share and demonstrate Christian beliefs in line with the church’s vision and values
• Actively participate in the worship and spiritual life of the church
• Represent the church positively and prayerfully in all activities related to the role

Key Responsibilities

Administration & Office Management

• Provide general administrative support to the church leader and trustees
• Administer the church diary and support scheduling of meetings and events
• Maintain accurate records of church operations and manage statutory documentation
• Oversee office supplies, equipment, and maintenance needs
• Manage petty cash and contribute to basic financial tracking
• Ensure the church office and shop spaces are clean, safe, and operational
• Manage incoming communications (post, email, phone) with professionalism and care
• Keep internal and external noticeboards tidy and up to date
• Assist with church communications including weekly bulletins and email newsletters
• Contribute to maintaining and updating the church website and social media presence

Centre Management – ‘The Shop’

• Oversee the day-to-day running of the church’s shop and coffee space
• Lead and support the team of volunteers currently involved in shop operations
• Recruit, train, and motivate new volunteers for the shop and related ministries
• Ensure compliance with health and safety standards, and create a welcoming environment
• Promote and run at least one community-focused project within the shop
• Provide support and coordination for other community initiatives taking place at the shop
• Act as an ambassador for the church’s ministry in and through The Shop

Premises & Lettings

• Manage bookings and lettings of the church premises
• Liaise with users, ensuring spaces are prepared and well-maintained
• Provide support for occasional events, including some evening or weekend commitments

Person Specification

Essential

• Proven administrative experience, ideally in a church, charity, or office environment
• Excellent organisational skills and the ability to manage multiple responsibilities
• Strong interpersonal skills and a confident, friendly manner
• Computer literacy (email, word processing, spreadsheets, online platforms)
• Self-motivated and able to work both independently and collaboratively
• Ability to handle confidential information with discretion
• Committed Christian, aligned with the vision and mission of Oaks Community Church

Desirable

• Experience in volunteer management or community project leadership
• Knowledge of health and safety and safeguarding best practices (training can be provided)
• Familiarity with church operations or community outreach environments
• Design or communications skills

Working Environment and Support

• The role will be based at The Shop on Elm Farm Road.
• While hours are part-time and flexible, Thursday mornings are essential.
• Occasional evening or weekend work may be required and will be agreed in advance.
• Holiday leave and other absences should be arranged with the Church Leader.
• Regular supervision, support, and opportunities for training and development will be provided.

Application Process

To apply or request more information, please contact:
 gta@talktalk.net
 www.oakscommunitychurch.co.uk

References will be required for the successful candidate.