Planned Maintenance Administrator
* Property Services / Asset Management
* Social Housing
* Birmingham
* Interim Contract
* Part-Time – 30 Hours (Tuesday – Friday, 9am–5pm)
* £17.00 Umbrella
Are you an organised and detail-oriented administrator?
Are you looking for a new challenge within Property Services and Social Housing?
Client Snapshot:
I’m currently recruiting on behalf of a well-established and highly respected housing organisation that provides accommodation and support services to young people across the West Midlands.
Their services combine high-quality housing with support to help young people move towards independence, and their Property Services team plays a vital role in ensuring that homes are safe, well maintained, and compliant.
Due to long-term sickness within the team, they are now seeking a Planned Maintenance Administrator to support their Assets and Property Services team with managing property data, contractor coordination, and planned maintenance programmes.
Vacancy Brief:
* Role: Planned Maintenance Administrator
* Contract: Interim – covering long-term sickness
* Hours: 30 hours per week
* Working Pattern: Tuesday – Friday, 9am–5pm
* Location: Office-based – Digbeth, Birmingham (B9)
* Sector: Social Housing / Property Services
* Pay Rate: £13.20 PAYE Or £17.00 Umbrella
Duties & Responsibilities:
* As a Planned Maintenance Administrator, you will:
* Provide administrative support to the Assets and Capital Projects Manager and wider Property Services team.
* Maintain and update asset management and stock databases, ensuring property data and maintenance records remain accurate.
* Support the coordination and administration of planned and cyclical maintenance programmes across housing stock.
* Assist with the procurement and administration of contractor works and service contracts.
* Monitor contractor performance, compliance documentation, and servicing schedules.
* Produce reports relating to maintenance performance and compliance activities.
* Provide general administrative support including diary management, document management, filing systems, and meeting minutes.
* Liaise with contractors, colleagues, and internal teams to ensure maintenance work programmes run smoothly.
* Support the Property Services team with record keeping, reporting, and performance monitoring.
Ideal Candidate:
* Experience working within a busy administrative role, ideally within property services, housing, or construction environments.
* Strong working knowledge of Microsoft Office (Excel, Word, Outlook).
* Excellent organisational skills with the ability to manage multiple administrative tasks.
* Experience working with property databases, asset management systems, or contractor information is desirable.
* Strong communication skills and the ability to work collaboratively within a small team.
* Detail-oriented with the ability to maintain accurate records and compliance documentation.
Property Administrator – Planned Maintenance Administrator – Housing Administrator – Asset Management – Property Services – Housing Repairs – Social Housing Jobs – Property Compliance – Housing Maintenance – Birmingham Jobs – Digbeth Jobs
